How we will use the information you provide
Who we are
The Assembly Commission is the data controller of the information you provide, and will ensure it is protected and used in line with data protection legislation.
Why we are collecting this information
Your submission will be used to inform the Assembly Commission’s work on reforming the National Assembly for Wales, for example in relation to its size and its electoral, operational and internal arrangements.
What we will do with your information
Submissions will be seen in full by the Assembly Commission staff involved in the consultation. Submissions may also be seen by Assembly Commissioners and other Assembly Members. All responses to the consultation questions (including those submitted in hard copy) will be stored in Survey Monkey. Survey Monkey may store your information outside of the European Economic Area. See their website for details about how they will use your information:
Publication of submissions
The Assembly Commission may publish some or all of your submission to this consultation on the Assembly’s website. We may also publish extracts from your submission within documents produced following the consultation and published on the Assembly’s website. Any submissions that are published on the Assembly’s website will remain in the public domain.
Please let us know if you would prefer that your submission or extracts from it are not published.
If we publish a submission you have provided on behalf of an organisation, we will include your name, job title and the name of your organisation with your submission. If we publish a submission you have provided on your own behalf, we will only publish your name if you have asked us to do so.
How long your information will be retained
Responses will be stored on our own secure IT system until the Assembly Commission has completed the consultation and any subsequent work in the areas outlined in this document.
We may use the contact details you provide to contact you in relation to this consultation and your submission. We may also like to contact you in the future in relation to this consultation, your submission, and the Commission’s Assembly reform work. Please inform us as you respond to the consultation if you would like us retain your contact details and contact you for these purposes. If you decide to opt into further contact, you may opt out of further contact at any point by letting us know.
Requests for information made to the Assembly Commission
In the event of a request for information being made under access to information legislation, it may be necessary to disclose all or part of the information that you provide. This may include information which has previously been removed by the Assembly Commission for publication purposes. We will only do this if we are required to do so by law.
Your personal data will be processed for the performance of a task carried out in the public interest by the Assembly Commission i.e. a consultation on Assembly reform. If you would like to: engage any of the rights that you have under the legislation (such as the right of access); ask a question; or make a complaint about how your information is used; please contact the Assembly’s Information Governance Manager. firstname.lastname@example.org.
You can also make a complaint to the Information Commissioner’s Office (ICO) if you believe we have not used your information in line with the law. ICO Contact details on their website: https://ico.org.uk/concerns/